June 1, 2009 7:00 p.m.
Present: Mayor Jerry Robinson. President of the council: Pat Joyce. Council members: Rick Haney, Kenny Koenig, Jack Lucke, and Marty
VanFossen.
Employees: Lori Ulrich, City Treasurer. Eric Eagle, Water/Wastewater Superintendent. Traci Kuhn, City Clerk.
Citizens present: Byron VanFossen, Mike and Marilynn Drake.
Mayor Robinson called the regular council meeting for the month of June to order at 7:04 p.m.
Mayor Robinson called for a motion to accept the minutes from the May 4, 2009 regular council meeting. P.O.C. Pat Joyce moved to accept the
minutes as read. C.M. Jack Lucke seconded motion. Motion carried 5-0.
Public comments: There were no public comments.
New Business
Mayor Robinson advised the city council that Drake’s Place is up for renewal for their cereal malt beverage license. Mike Drake advised that he
would like to serve on-premises for the restaurant and off-premises for the convenience store. Due to needing to amend ordinance #212C, C.M.
Marty VanFossen moved to charge a license fee of $100 for on-premises consumption, $50 for off-premises consumption and the applicant
applying for the license to be responsible for the state CMB fee, currently $25 each. The city clerk is to notify the applicant of an existing license
30 days in advance of its expiration. C.M. Jack Lucke seconded motion. Motion carried 4-1 opposed.
Lori Ulrich-Treasurers Report
City council reviewed the treasurers’ report for the month of May. Lori advised that the employee benefit fund is closed. C.M. Marty VanFossen
moved to accept the treasurers’ report. C.M. Rick Haney seconded motion. Motion carried 5-0.
Eric Eagle – Water Report
Eric Eagle asked the council if they felt the need for a written report. P.O.C. Pat Joyce moved that no written report be required unless Eric was not
going to be in attendance. C.M. Jack Lucke seconded motion. Motion carried 5-0.
Eric reported that water loss was down about 1% but where there were suspected leaks it had dried up. There was some discussion on water loss.
Eric reported that KDHE had been in and did the sanitary survey inspection. The mayor and council received a copy of the letter with results. C.M.
Jack Lucke moved to accept Eric’s report. P.O.C. Pat Joyce seconded motion. Motion carried 5-0.
Traci Kuhn – City Clerk Report
Traci reported that the computer generated water loss for May was 11.21%.
Traci reported that Ranson Financial was not able to come May 13th to put the rate checkup program on the city computer and train her on it.
They will be here Thursday, June 4th instead.
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June 1, 2009
Traci reported that the cost of spring cleanup was $ 550.30.
Traci reported that KPERS employer contributions will raise from 6.54% to 7.14% for 2010.
C.M. Jack Lucke moved to accept Traci’s report. P.O.C. Pat Joyce seconded motion. Motion carried 5-0.
Public Wholesale #23
Mayor Robinson reported that the easement for around the tower has been drawn up and given to wholesale #23. The meter has been put in at the
tower and ready for connection as soon as the project is complete. It is estimated that we will be on in November. Mayor Robinson reported that at
the last meeting there were reported extra costs that had not been figured into the project. There was some discussion concerning that.
Mayor Robinson Issues:
Mayor Robinson told the council that the city clerk had received some requests to pay by debit/credit card. The city had received a flyer from Sam’
s club with some information concerning a credit card processing machine. There was some discussion as to if it would help with disconnects.
Also discussed was the possibility of changing meter reading/billing/payment due dates when rates are increased upon hooking onto Public
Wholesale #23. Decision on the credit card machine was tabled to a later date.
Mayor Robinson advised that he had visited with Susan Galemore, Southeast Regional Planning Commission concerning a Community
Development Block Grant. She suggested that the city apply for a demolition grant as there is no matching money required. Applications open
June 1st and deadline is June 24th. As we had previously applied, we would have some of the ground work started. C.M. Marty VanFossen moved
to apply for a grant for demolition. C.M. Jack Lucke seconded motion. Motion carried 5-0.
Mayor Robinson reported to the city council that the rules at the brush dump had been violated again. THE BRUSH SITE IS FOR BRUSH ONLY.
After much discussion C.M. Jack Lucke moved that the brush dump be available only during regular business hours or by appointment when an
employee is available to oversee dumping. P.O.C. Pat Joyce seconded motion. Motion carried 5-0. IF THERE CONTINUES TO BE A PROBLEM
WITH ILLEGAL DUMPING AT THE BRUSH SITE, THE CITY COUNCIL WILL BE FORCED TO CLOSE THE DUMP SITE AND ALL BRUSH WILL
HAVE TO BE HAULED TO THE LANDFILL.
Mayor Robinson advised that he had been asked by the property owner on which the sewer lift station is located if the city would be interested in
purchasing the property for $ 1,000. Currently the city keeps the property mowed. After some discussion C.M. Jack Lucke moved that the city not
purchase the property as they do not have a use for it and that the city mow only the city easement around the lift station. C.M. Rick Haney
seconded motion. Motion carried 5-0.
Mayor Robinson reported that he and C.M. Rick Haney had gone to Emporia and picked up playground equipment from Sutherlands. The lumber
was donated by Sutherlands and the city purchased $635 in material. He advised that the Haney’s purchased additional swings and swing hangers.
C.M. Marty VanFossen made a motion that the playground equipment be placed at the community building. C.M. Jack Lucke seconded motion.
Motion carried 5-0.
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June 1, 2009
Monthly Bills
Council reviewed the monthly bills for May. P.O.C. Pat Joyce moved to pay the bills. C.M. Marty VanFossen seconded motion. Motion carried 5-0.
With no further business, C.M. Kenny Koenig moved to adjourn the meeting at 8:40 p.m. C.M. Marty VanFossen seconded motion. Motion carried
5-0.
Traci Kuhn
City Clerk