Present: Mayor Jerry Robinson. President of the council: Pat Joyce. Council members: Rickie Haney, Kenny Koenig, Jack Lucke, and Marty
VanFossen.
Employees: Eric Eagle, Water/wastewater superintendent. Lori Ulrich, City Treasurer. Traci Kuhn, City Clerk.
Citizens present: Byron VanFossen, Mike Drake, and Robert Kuhn.
Assistant fire chief: Clay Yarnell.
Mayor Robinson called the regular council meeting for February to order at 7:00 p.m.
Mayor Robinson called for a motion to accept the minutes from the January 4, 2010 regular council meeting. C.M. Jack Lucke moved to accept the
minutes as read. C.M. Rickie Haney seconded motion. Motion carried 5-0.
New Business
Mayor Robinson advised that with the cold weather we have been experiencing, there have been several water leaks. He had been asked about getting
a cut rate in the event of a large water leak. Currently in the event of a leak the customer is required to pay their regular monthly bill as well as 1/3 of
the leak charge for the next 3 months until the bill is paid in full. There was some discussion of charging at a discounted price for leaks. After much
discussion, C.M. Jack Lucke suggested contacting other cities and see what their policy is but to work on a policy in the meantime to look at next
month. At this time all customers with a water leak need to pay their regular monthly charge as well as 1/3 of the leak until the city clerk can contact
other cities and a decision can be reached.
Lori Ulrich – City Treasurer’s Report
City council reviewed the financial statements for December, January, and year ending December 2009. P.O.C. Pat Joyce moved to accept the
financial statements as prepared. C.M. Marty VanFossen seconded motion. Motion carried 5-0.
Fire Department
Assistant Fire Chief Clay Yarnell reported the fire department would like to have a spaghetti feed fundraiser at the community building on February 28,
2010 from 12:00 p.m.-2:00 p.m. It will be a free will donation. C.M. Marty Vanfossen moved for that the fire department be allowed to use the
community building and hold this fundraiser. C.M. Rickie Haney seconded motion. Motion carried 5-0. Clay thanked the city/city employee for
removing the snow from the driveway to the fire barns. Clay reported on the recent house fire at 302 Rock. Mayor Robinson reported that at the fire
meeting he had been advised that the state laws are going to require all volunteer fire fighters in the near future to be certified. Anybody interested in
becoming a volunteer fire fighter needs to get certified (take ISO training and attend fire training meetings) so that they will be qualified to drive the
trucks and help out at fires. Clay reported that to get certified and get the badge one needs to take some ISO classes and show up
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February 1, 2010
for trainings. There was much discussion concerning the availability of certified operators during all hours.
Eric Eagle Report
Eric reported that a truck with a snow blade had been found and purchased for $1,000 less than what had previously been quoted to the city council
members. Eric reported that a new cutting edge was ordered and came in today, invoice is in monthly bills. Eric also reported that the starter had to
be replaced.
Eric reported that water quality has improved. Consumer confidence report will be sent out sometime this month. Included with the report will be a
public violation notice from #23 due to being out of violation on turbidity.
Mayor Robinson reported that we have not heard back from the attorney concerning keeping our water rights. Eric reported that the state will take the
rights back if they are not exercised after a set amount of time. Eric reported that KDHE recommended a 30 day wet storage for the plant. The plant
has not been cycled it since that time.
Mayor Robinson reported that our 2 year contract with Verizon wireless will be up sometime next month. It was discussed paying the water operator a
cell phone allowance and having the city cell phone shut off rather than enter into another contract. Eric will find out exactly when the contract is up
and get back with the council next month and a decision can be made at that time.
With the water plant no longer in operation it was decided to have Eric take off and extra 30 minutes on Friday to be able to take samples on the
weekend. Mayor Robinson advised that in the event Eric is not available for the weekend he can take them or see that they are taken.
C.M. Jack Lucke moved to accept Eric’s report. C.M. Kenny Koenig seconded motion. Motion carried 5-0.
Traci Kuhn – City Clerk Report
Traci reported that computer generated water loss report for January is a -29.63%. As reported last month, the meter did not always work. A new meter
was installed on December 30th and appears to be working so next months the report should be accurate. Traci reported that all of the year end reports
were complete but she is still working on changing files out. C.M. Marty VanFossen moved to accept Traci’s report. C.M. Rickie Haney seconded
motion. Motion carried 5-0.
Public Wholesale #23
Mayor Robinson reported that he has not signed the easement as the cleanup and anti-climb tower are not completed. He reported that the water rate
came in at $ 3.00. Next meeting will be Feb. 25th.
Mayor Robinson Issues:
Mayor Robinson reported we had not received anything back from the attorney on the building permit. There was much discussion concerning an
ordinance requiring ATV permits. Some changes were noted to the ordinance sample received from the league. All owners of ATV/golf
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February 1, 2010
carts, etc. must have proof of insurance and drivers must have a valid drivers license. The city clerk will make the changes and prepare an ordinance
for the next meeting. C.M. Jack Lucke will do some more checking on the enforcement issue of the ordinance.
C.M. Rickie Haney moved to charge $ 10.25 per 1,000 gallons of water purchased from the bulk water meter at the city maintenance building. P.O.C.
Pat Joyce seconded motion. Motion carried 5-0.
It was discussed and agreed that since no one was interested in attending the KRWA annual conference in Wichita the city would not be sending
anyone.
Monthly Payroll
City council reviewed payroll for the month of January. C.M. Marty VanFossen moved to approve payroll. P.O.C. Pat Joyce seconded motion. Motion
carried 5-0.
Monthly Bills
Council reviewed a bill from Commercial Maintenance in the amount of $ 62.72 for shipping and disposal fee for a product we returned that we had
not ordered. C.M. Jack Lucke moved to send them a letter advising that we did not order this product and it was returned and we are not going to pay
for the shipping and disposal. C.M. Kenny Koenig seconded motion. Motion carried 5-0.
Council reviewed the monthly bills for January. P.O.C. Pat Joyce moved to pay all remaining bills. C.M. Kenny Koenig seconded motion. Motion
carried 5-0.
With no further business, C.M. Jack Lucke moved to adjourn the meeting at 8:42 p.m. C.M. Marty VanFossen seconded motion. Motion carried 5-0.
Traci Kuhn
City Clerk