August 3, 2009 7:00 p.m.
Present: Mayor Jerry Robinson. President of the council: Pat Joyce. Council members: Rick Haney, Kenny Koenig, and Marty VanFossen.
Absent council member: Jack Lucke.
Employees: Lori Ulrich, City Treasurer. Eric Eagle, Water/Wastewater Superintendent. Traci Kuhn, City Clerk.
Citizens present: Diane Hansen and Byron VanFossen.
Fire Chief: Ed Splechter.
Also Present: Wayne Gudmonson-Kansas Dept. of Transportation
Mayor Robinson opened the public budget hearing at 7:00 p.m. Mayor Robinson asked for any questions or comments concerning the proposed
2010 budget for the City of Buffalo. Hearing none, Mayor Robinson closed the public hearing.
Mayor Robinson called the regular council meeting for the month of August to order at 7:03 p.m.
Mayor Robinson called for a motion to accept the minutes from the July 6, 2009 regular council meeting and July 20, 2009 special council
meeting. C. M. Marty VanFossen moved to accept the minutes as read. P.O.C. Pat Joyce seconded motion. Motion carried 4-0-1 absent.
Public comments: Lori Ulrich asked about having the cable line on Rhodes street removed. Mayor advised that the county maintainer operator had
also complained concerning it. Mayor Robinson advised that he would contact REC about having it taken down.
New Business
Mayor Robinson introduced Wayne Gudmonson to the city council. Mr. Gudmonson advised that the city had applied for a grant to resurface Micro-
lite Street and West Fife Street back in March. Although we had been advised that we did not receive the grant, some of the other projects are
coming in under bid. As a result, the city may still be eligible to receive grant money. While the state ruled that Fife Street is not eligible, Micro-
lite may be able to be done. He asked that representatives for the city meet with him at the site on August 12th at 10:00 a.m. to do a field study.
He advised that if available, March will be the deadline for ledding. Mayor Robinson thanked Mr. Gudmonson for attending the meeting and he
excused himself from the meeting.
Lori Ulrich-Treasurers Report
City council reviewed the treasurers’ report for the month of July. P.O.C. Pat Joyce moved to accept the treasurers’ report. C.M. Kenny Koenig
seconded motion. Motion carried 4-0-1 absent.
Fire Department Report
Ed reported that due to changes on the department, the council approved Nicki Fulps as treasurer for the fire department. Also new to the fire
department council are Clay Harding and Trampis Splechter. Ed requested permission for the department to hold an ATV poker run on August
22nd with a rain out date of August 29th. They would like to start at the ball field and end at Chuck Splechters residence with a free-will donation
cookout to follow. He advised that Clay Harding is
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August 3, 2009
working on a route for the ATV run. P.O.C. Pat Joyce moved that as the city is not sponsoring it and it is not on city property, the fire department be
allowed to have the ATV poker run. C.M. Kenny Koenig seconded motion. Motion carried 4-0-1 absent.
Ed advised that the fire department is planning on a concession stand and raffle for Buffalo Homecoming. Ed reported that they had been working
on the ball field in hopes of having a tournament at homecoming but due to not having enough help they will not be able to have it this year. They
are looking for a rotary tiller to continue work on the field. There was some discussion on how to keep grass off the ball field.
Eric Eagle – Water Report
Eric Eagle reported that the plant has been running good. Zimmerman did some work on wiring. Eric reported he completed the water connection
to at 313 W. Buffalo Street.
Mayor Robinson advised that he had visited with county commissioner Russ Walker concerning the ditch cleanout and road work on E. Buffalo
Street. He advised that he would visit with the county road and bridge department.
At 7:37 p.m. C.M. Kenny Koenig moved to recess to executive session for 15 minutes to discuss employee matters. C.M. Pat Joyce seconded
motion. Motion carried 4-0-1 absent.
Meeting reconvened at 8:46 p.m. P.O.C. Pat Joyce moved that due to the economy and the need to raise water rates later in the year, all wages
will be frozen for this year. C.M. Kenny Koenig seconded motion. Motion carried 4-0-1 absent.
Traci Kuhn – City Clerk Report
Traci reported that the computer generated water loss for July was 13.05%.
City council reviewed Resolution #08-03-09 (GAAP Resolution) as follows:
WHEREAS THERE ARE NO REVENUE BOND ORDINANCES OR OTHER RESOLUTIONS OF THE MUNICIPALITY WHICH REQUIRE FINANCIAL
STATEMENTS AND FINANCIAL REPORTS TO BE PREPARED IN CONFORMITY WITH K.S.A. 75-1120a (a) FOR THE YEAR ENDED 12-31-09.
NOW, THEREFORE BE IT RESOLVED, BY THE GOVERNING BODY OF BUFFALO KANSAS IN REGULAR MEETING DULY ASSEMBLED THIS
THIRD (3RD) DAY OF AUGUST 2009 THAT THE GOVERNING BODY REQUEST THE DIRECTOR OF ACCOUNTS AND REPORTS TO WAIVE THE
REQUIREMENTS OF K.S.A. 75-1120a (a) AS THEY APPLY TO THE CITY OF BUFFALO KANSAS FOR THE YEAR ENDED 12-31-09. BE IT
FURTHER RESOLVED THAT THE GOVERNING BODY SHALL CAUSE THE FINANCIAL STATEMENTS AND FINANCIAL REPORTS OF THE CITY
OF BUFFALO KANSAS TO BE PREPARED ON THE BASIS OF CASH RECEIPTS AND DISBURSEMENTS AS ADJUSTED TO SHOW COMPLIANCE
WITH THE CASH BASIS AND BUDGET LAWS OF THE STATE.
P.O.C. Pat Joyce moved to adopt resolution #08-03-09. C.M. Marty VanFossen seconded motion. Motion carried 4-0-1 absent.
Public Wholesale #23
Mayor Robinson reported that he was unable to attend the last meeting. He reported that they are working on putting up a radio tower at our water
tower. He advised that the city needs to give more easement so that the tower will be on Public Wholesales’ easement. After some discussion C.M.
Page 3-Council Meeting
August 3, 2009
Pat Joyce moved to request that a fence be put around the tower. C.M. Marty VanFossen seconded the motion. Motion carried 4-0-1 absent.
Mayor Robinson Issues:
Mayor Robinson advised that the city did not receive the demolition grant. After some discussion C.M. Marty VanFossen moved to continue with
the previous project and allow volunteers to do cleanup if the property owners will pay the cost of the dumpsters. P.O.C. Pat Joyce seconded
motion. Motion carried 4-0-1 absent. City clerk will send a letter to all the landowners who had signed voluntary forms for their properties and see if
they are still interested.
Mayor Robinson reported that the lease for the city copy machine is almost up. Council reviewed information for leasing of a new machine. The
city clerk is to contact the company and find out what the current machine can be purchased for and what is covered by the maintenance
agreement in the case that they would decided to purchase it.
With the next regular meeting falling on Labor Day, it was agreed to hold the next regular council meeting on Tuesday, September 8th at 7:00 p.m.
P.O.C. Pat Joyce moved to accept the 2010 budget as prepared by Jarred, Gilemore, & Phillips. C.M. Marty VanFossen seconded motion. Motion
carried 4-0-1 absent.
C.M. Kenny Koenig moved to have the annual back to school party in the park on Wednesday, August 5, 2009. C.M. Rick Haney seconded motion.
Motion carried 4-0-1 absent.
Mayor Robinson read a “thank you” card received from the family of Mary Hubbard.
Monthly Bills
Council reviewed the monthly bills for July. After careful review of the bills and finding nothing in concern, P.O.C. Pat Joyce moved to pay the
bills. C.M. Kenny Koenig seconded motion. Motion carried 4-0-1 absent.
Mayor Robinson and the city council discussed steps that have been put in place to reduce the risk of fraud. Mayor Robinson advised the city
council that if they have other ideas to feel free to bring them to his attention.
At 8:23 p.m. P.O.C. Pat Joyce moved to go into executive session for 5 minutes to discuss employer/elected official issues. C.M. Rick Haney
seconded motion. Motion carried 4-0-1 absent. Meeting reconvened at 8:25 p.m. No decision was made.
With no further business, P.O.C. Pat Joyce moved to adjourn the meeting. C.M. Marty VanFossen seconded motion. Motion carried 4-0-1 .
Traci Kuhn
City Clerk